22nd Old Boys
Football Club
1.THE NAME OF THE ORGANISATION SHALL BE 22nd OLD BOYS FOOTBALL CLUB. HEREINAFTER REFERRED TO AS THE CLUB.
2. THE OBJECT OF THE CLUB SHALL BE:
(a) To provide a safe environment for members to participate in association football.
(b) To develop sport by:
(i)Providing members with suitable competition.
(ii) Assisting members to improve their personal sporting standards.
(iii) Providing equal opportunities for successful participation by all sections of the community regardless of their sex, religion, race or ability.
(iv) Encouraging fair play at all times.
3. AFFILIATION
The club shall be affiliated to the Irish Football Association (IFA) either directly or indirectly through participation in an organised league which is so affiliated.
4. MEMBERSHIP
All members are subject to the constitution of the club and the regulations of the local and world governing bodies. All applications for membership must be on the appropriate membership form. Membership shall be open to all persons aged 16 or over. Members will be enrolled in one of the following categories:-
(i) Playing
(ii) Manager/coach
(iii Committee
(iv) Volunteer/helper
All members will receive a copy of the relevant code of conduct, a copy of the Club's child protection policy and a copy of the constitution. Each member (Or parent if member is under 18) will be obliged to sign and return an acknowledgement that they have read and agree to abide by the code of conduct, the constitution and the child protection policy. Subscription fees for membership shall be determined at the annual general meeting. All members shall provide personal details relevant to their membership and will inform the secretary of any change in such details. All coaches/managers must hold recognised qualifications from I.F.A. or be working towards one. Life membership may be conferred by the management committee to any club member in recognition of outstanding sporting performance or contributions to other aspects of the club. A life member shall have free membership for their lifetime but is subject to all the conditions of the club constitution and governing body regulations. The life membership status shall be revoked by the management committee if they decide the individual has committed a serious breach of the constitution of the club. Within seven days of a decision being made by the management committee to revoke life membership status, the life member will be informed in writing by the secretary. The member has the right to invoke the appeals procedure.
5. OFFICERS
(a) The officers of the club shall be chairman, vice chairman, secretary, assistant secretary, treasurer, club welfare officer and Committeepersons.
(b) The secretary shall service the management committee as it shall from time to time resolve by recording the proceeding of all meetings, dealing with all correspondence, co-ordinate competition entries and keeping a register of all members.
(c) The treasurer shall present annual accounts and furnish statements of accounts as required by the management committee.
In keeping with the clubs child protection policy, the club shall appoint at least one member who will have a remit for child protection. This will include attending relevant training courses, liasing with relevant agencies when necessary and bringing to the attention of the management committee any incidents or information deemed appropriate.
6. ORGANISATIONAL MANAGEMENT
(a) General management of the club affairs shall be vested in the management committee, which shall be comprised as follows:- Chairman, vice chairman, secretary, assistant secretary, treasurer, club welfare officer social secretary and media secretary and a maximum of 8 others, elected annually at the annual general meeting. Only a maximum of 2 new members can be elected to the committee at an annual general meeting.
(b) All management committee members shall be members of the club.
(c) For the transaction of business a quorum of 5 members shall be required except at the annual general meeting when 7 members shall be required.
1. The management committee shall have the power to:-
(i) Conduct it business as it shall, from time to time, by resolution determine and regulate its own procedure.
(ii) Co-opt additional members in an advisory capacity and appoint such sub- committees and assistants to the office bearers as it deems necessary.
(iii) Fill vacancies arising during its term in office.
(iv) Accept or reject applications for membership.
(v) Deal with, or suspend, any member who has infringed the club constitution, or who is indebted to the club or whose conduct is likely to bring the club into disrepute, in accordance with the complaints and disciplinary procedures.
(vi) Determine any dispute or objection arising from club competition.
(vii) Levy any such extra ordinary charges or fees as may from time to time become necessary.
(viii) Appoint or dismiss team managers.
(ix) Appoint any delegates to the governing bodies and to any bodies which may from time to time require representation.
7. COMPLAINTS AND INVESTIGATIONS PROCEDURE
Any member who believes the conduct of another member is contrary to the constitution of the club, or governing bodies' regulations, or whose conduct is likely to bring the club into disrepute, may inform any member of the management committee in writing. A meeting of the management committee shall be held within 14 days after the complaint has been received. All parties involved will be invited to attend individually to speak to the management committee. The management committee shall inform in writing both the member who made the complaint and the member who is the subject of their decision within 7 days of a decision being made.
8. DISCIPLINARY PROCEDURE
Where a complaint is deemed of appropriate severity by the management committee, they have the right to invoke the disciplinary procedure. The management committee will have the following options at its disposal under the disciplinary procedure:-
1. Impose a fine where applicable. The member being fined will be informed in writing of the amount and the date it is to be paid. All fines will be paid to the treasurer. Failure to pay the fine will result in further disciplinary action being invoked.
(ii) Impose a period of suspension for a defined period
(iii) Terminate the membership of the person as outlined in the constitution. During a period of suspension, the member is suspended from all activities at, or on behalf of the club and therefore is ineligible to participate as a member in the affairs of the club. The member shall be informed in writing of the reasons for the suspension and the date from which the suspension will commence. The member may invoke the appeals procedure. The management committee has the power to reinstate the suspended member if the decision of the appeals procedure finds in favour of the member and, the secretary shall inform the member in writing of the date from which he/she is reinstated.
9. APPEALS PROCEDURE
A member may appeal a decision of the management committee in respect of a disciplinary matter or a complaint. The appeal must be made in writing to the secretary within 14 days of the member being notified about the outcome of the complaint procedure or disciplinary procedure. The appeal will be heard by the management committee in accordance with their procedures.
10. TERMINATION OF MEMBERSHIP
The management committee shall have the power to terminate the membership of any individual member where it has been clearly demonstrated that a serious breach of the club constitution has taken place. The individual member has the right to be heard by the management committee before the final decision is made. The secretary shall inform the member in writing of the decision to terminate their membership.
11. FINANCE
(a) Membership subscriptions shall be paid weekly to the relevant team manager.
(b) All monies to be lodged in a bank account in the name of the club.
(c) The treasurer shall close the books on 31 May annually.
(d) The management committee shall have the power to authorise expenditure on behalf of the club.
(e) The annual statement of accounts shall be present at the annual general meeting.
(f) Cheques drawn against club funds up to £250 can be signed by the treasurer or assistant treasurer, cheques above £250 will require both signatures.
12. ANNUAL GENERAL MEETING
(a) The annual general meeting shall be held during the closed season at a date to be determined.
(b) At least 7 days notice in writing will be given.
(c) At the annual general meeting and at any extra ordinary general meeting the chairman and in his/her absence a member selected by the meeting, will take the chair.
(d) The annual general meeting shall receive the treasurer's report and the secretary's report and such other reports as reflect the workings of the club during the preceding year.
(e) Officers and members for the ensuing year shall be elected.
(f) Subscription fees for the ensuing year shall be decided.
(g) Team managers for the ensuing year shall be decided.
(h) Decisions taken at the annual general meeting shall be taken by simple majority of those present entitled to vote and voting, motions for such decisions having been proposed and seconded. In the case of equality of votes, the chairman shall have a second or casting vote. Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of 2 thirds of those present, entitled to vote, and voting; prior written notice of each intended rescindment having been conveyed to each member in the convening of the said meeting.
13. EXTRA-ORDINARY GENERAL MEETINGS
(a) An extra-ordinary general meeting may be called by
(i)The management committee
(ii) At least 5 members who shall state in writing to the secretary the business to be discussed.
(b) At least 7 days notice in writing shall be given to all members.
1. Only the business specified in the notice convening the meeting shall be discussed.
14. RESIGNATION
Any member wishing to resign must notify the secretary in writing to that effect and must be clear off liabilities before the resignation can be accepted.
15. DISSOLUTION
A resolution to dissolve the club shall be passed only at an extra ordinary general meeting, specifically convened for the purpose. In the event of the dissolution of the club, any assets remaining after settlement of all outstanding debts and liabilities, shall not be distributed amongst the members, but shall be given to some other club or institution having similar objectives to those of the club.
16. AMENDMENTS TO THE CONSTITUTION
This constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an annual general meeting or an extra ordinary general meeting specifically convened for that purpose.
17. SPECIAL POWERS
The management committee shall have the power to deal with any matter not specifically provided for in the constitution or of such urgency as would preclude the calling of an extra-ordinary general meeting provided that their action is reported to such a meeting at an early stage.
DECLARATION
It is hereby certified that this document represents a true and most up-to-date version of the constitution of 22nd Old Boys Football Club.
Signed: __________________________________
Print Name: __________________________________
